The Challenge: Currently, managing data retention policies requires manual effort or custom workarounds. We have a strict requirement that certain documents must be automatically deleted once they reach a specific expiration date. Furthermore, simply deleting the main document is insufficient; we must ensure that all associated data artifacts are also completely removed to prevent orphaned data and database bloat.
Proposed Solution: We propose implementing a new, native data retention feature within Domino Leap with the following capabilities:
Deletion Date Field: Introduce a feature that allows creators to easily equip forms/documents with a specific or on database basis default "Deletion Date" (expiration date) field.
Automated Cleanup Agent: Provide a scheduled Domino Agent that periodically scans for documents where the assigned deletion date is in the past.
Comprehensive Data Removal: Crucially, this agent must be designed to securely delete not only the main document but also all associated data. This specifically includes linked File Documents (attachments) and corresponding Table Entries.
Business Value: Implementing this automated cleanup capability would greatly assist organizations in complying with strict data privacy and retention regulations (such as GDPR). It would automate routine data hygiene tasks, prevent the accumulation of orphaned attachments, and ensure that Domino Leap applications remain performant and compliant over time.
Thank you for your time and for considering this enhancement for the future roadmap. We would be happy to discuss this use case further.
